HIVE COLLECTIVE · OPERATIONS BY CLEAN BEE CONSULTING
With Hive, it’s handled.
Travel and event operations, run proactively and precisely, without you having to manage the manager. Two services, one hive.
THE SHORT ANSWERYou tell us how you travel or what you’re planning. We run the logistics around it with the budget in view, and nothing gets booked without your sign-off.
Start a conversation
01WHY HIVE EXISTS
Unmanaged operations are a hidden tax.
Every trip you book yourself and every event you piece together between client calls costs more than time. It’s decision fatigue that pulls you away from the work that actually grows the business.
And it shows up in the numbers: bookings made too late, budgets nobody tracked, receipts nobody can find. Hive brings Clean Bee’s financial awareness to every operational decision, so the work gets planned with the budget in view, whether or not we keep your books.
You focus on the work. We handle everything around it.
Operational discipline, on its own terms.You don’t need to be a Clean Bee accounting client. Operations are worth getting right for their own sake.
Proactive by defaultPreferences documented and plans confirmed before anything is booked.
One point of contactNot a call center or a rotating pool of agents.
Structure within complexityMany moving pieces, one plan that holds them together.
The budget in viewInformed by Clean Bee’s financial expertise, so every plan considers what it costs.
02HOW ALICIA PLANS
Thoughtful before it’s booked. Calm when it changes.
Whether it’s a trip or a full production, every engagement runs on the same discipline: understand how you work, plan with the budget in view, confirm before anything is locked in, and stay with it until it’s done.
1
ListenA real conversation about how you travel or what you’re envisioning. Preferences documented first.2
PlanOptions weighed against your schedule, your priorities and the budget.3
ConfirmA confirmation summary before anything is locked in. Nothing gets booked without your sign-off.4
CoordinateBookings, vendors, timelines and people, through one point of contact.5
AdaptWhen something changes, we’re already on it: options lined up, changes coordinated, and anything that affects what you pay sent to you to approve.6
Close outFollow-up done, documentation organized for the books.When plans change, you get one message, not ten.Illustrative
WHAT YOU SEE
“Your 7:40 flight was cancelled. We’ve lined up two rebooking options, each with a matching hotel and car. Which one works?”
One reply from you. Then we book it and update everything else.
WHAT HAPPENS BEHIND IT
- Alternatives compared, not just the first option
- Timing checked against the rest of your schedule
- Matching hotel and ground transport lined up for each option
- Anyone affected kept in the loop
- Once you approve: booked on your card and documented with the budget in view
WE PREPAREOptions, timing and logistics, before you have to ask.
WE COORDINATECommunication, schedules and confirmations with everyone involved.
YOU APPROVEAnything that books, changes or cancels a cost.
“A plan feels handled when the client never has to wonder what happens if something changes, because the backup is already in place: refundable options, a clear itinerary before they travel, and someone watching for delays. What most people miss is the small stuff in between, like the lead time on a request, a client’s preferences, and the gap between landing and pickup, because that’s where good plans quietly fall apart.”
03HIVE OPS · TRAVEL OPERATIONS
Travel shouldn’t create chaos.
Most professionals don’t lose time on the trip. They lose it before they leave: comparing flights that all look the same, booking too early or too late, itineraries scattered across five emails, and handling a cancellation mid-meeting.
That isn’t a scheduling problem. It’s an operations problem, and closing that gap is what Hive Ops was built to do.
WHAT WE RUN, END TO END
Flight & hotel booking
Ground transport
Dining reservations
Itinerary drafting & approval
Vendor relationships
Preference profiling
Confirmation summary before every trip
Proactive monitoring on the road
Post-trip follow-up
Operational support. Not admin work. Not travel agency work.
GOOD TO KNOW
Hive manages the process, not the money.
All bookings run through your own payment method. We handle the coordination and logistics around it.
FINANCIALLY AWARE, WHOEVER KEEPS YOUR BOOKS
Every trip leaves a clean trail.
Receipts & documentation organized for whoever keeps your books
Booking-window timing that protects the budget
Monthly travel spend snapshots & forecasting
Choose your level of support
AT A GLANCE
Worker Bee · from $300/moSolo professionals
Swarm · from $600/moTeams of 1–3 travelers
Queen Bee · from $1,500/moUp to 5 travelers, travel + financial ops
Worker Bee
From $300/month
For independent professionals, consultants and solo founders who travel regularly and want it to feel effortless.
See everything included (7)
- Full travel booking based on your preferences
- Price evaluation + booking-window strategy
- Personalized itineraries for every trip
- Workflow + schedule alignment before and after travel
- Receipt & documentation organization
- Notes on state travel impacts
- Monthly optimization recommendations
Swarm
From $600/month
For small teams of 1–3 travelers who need one shared source of truth.
See everything included (6)
- Everything in Worker Bee
- Booking + coordination for up to 3 travelers
- Shared itineraries & centralized travel briefs
- Team schedule alignment for travel-heavy periods
- Communication through your channels (Slack, text, WhatsApp)
- Monthly travel spend snapshots
Queen Bee
From $1,500/month
For teams moving at speed and scale, with travel and financial operations managed together.
See everything included (7)
- Everything in Worker Bee & Swarm
- Travel & financial ops support for up to 5 travelers (+$100 each additional)
- Multi-city, multi-leg itinerary design
- Real-time support during travel windows
- Travel budget planning & short-term forecasting
- Multi-state travel compliance notes
- Monthly strategy call
Three-month minimum to begin. Services can be paused and restarted for off-season travel lulls.
“The two smartest decisions I’ve made have been buying a good suitcase and investing in Hive Operations. The detailed quotes have streamlined my bidding process and freed up the mental capacity to focus on making money instead of where it’s spent.”
04HIVE EVENTS · PLANNING & PRODUCTION
A great event shouldn’t require a second full-time job.
Planning your own event means chasing a dozen slow vendors, comparing quotes without knowing what’s reasonable, tracking contracts across email threads, and still being expected to enjoy the day. None of that is about taste or vision. It’s operational load.
That’s the gap Hive Events was built to close.
WHAT WE PRODUCE
Vendor sourcing & management
Décor & catering coordination
Entertainment booking
Hotel blocks & venue buyouts
Multi-day event logistics
Day-of production, virtual or in person
Not a vendor referral list. Not a day-of coordinator alone. Full production.
WITH THE BUDGET IN VIEW
Budget tracking against your event spend, start to finish.
Because sometimes the experience itself is the strategy, and you should know what it costs.
From first idea to last guest, one run of show.Illustrative · scoped to each event
01 · VISIONScope, guest count, the feel you want.
02 · VENDORSSourced from relationships already built.
03 · CONTRACTSMulti-vendor terms tracked in one place.
04 · TIMELINEEvery handoff mapped, with spend tracked against budget.
05 · DAY-OFProduction, virtual or in person.
06 · AFTERFollow-ups closed, so you can enjoy what you planned.
Choose your level of production
AT A GLANCE
Bloom · from $1,500Up to ~50 guests
Nectar Flow · from $4,000 or 15%50–150 guests
Harvest · from $8,000 or 12–15%Large and multi-day productions
Bloom
From a $1,500 planning fee
Intimate dinners, celebrations and small corporate gatherings.
See everything included (4)
- Vendor sourcing & booking for up to ~50 guests
- Décor & catering coordination
- One point of contact for all vendors
- Day-of coordination (remote, for questions or approvals)
Nectar Flow
From $4,000, or 15% of event budget
Corporate offsites, milestone celebrations, events with lots of moving pieces.
See everything included (5)
- Everything in Bloom
- Full vendor management for 50–150 guests
- Entertainment booking
- Multi-vendor contract coordination
- Dedicated day-of production team (remote, or on site with travel fees)
Harvest
From $8,000, or 12–15% of production budget
Large multi-day productions, full venue buyouts and destination management.
See everything included (6)
- Everything in Nectar Flow
- Large-scale or multi-day production
- Hotel block & venue buyout coordination
- Activities & transportation coordination
- On-site production team (optional add-on)
- Real-time logistics management throughout
About the names: a beekeeping season builds toward one payoff. Flowers bloom, the nectar flows, and it all culminates in the harvest, just like your event.
05WHO’S BEHIND IT
Led by Alicia Lopez, Director of Event and Travel Operations.
16+ years in event planning and hospitality. Logistics and contingencies are second nature, not something learned on your account.
One dedicated point of contact across both services. Not a call center or a rotating pool of agents.
Built inside an established firm, running on the same infrastructure and business backbone as Clean Bee Consulting.
Proactive by default. Preferences documented and confirmation summaries sent before anything is booked, so nothing is a surprise later.
Vendor relationships already built, and real scope with real pricing: every engagement starts with a conversation, not a package off a shelf.
We don’t just plan the trip or the event. We build the structure around it that keeps your business running smoothly.
06GET STARTED
Let’s work together.
1
Tell us what you needYOUYour travel patterns or the event you’re planning. Not sure which tier? That’s fine.
2
Discovery callYOU + HIVEWe talk through scope, preferences, scale and vision, and how you actually work. Book it directly →
3
Proposal via AnchorYOU + HIVEReview, approve, connect payment and sign, all in one place.
4
Onboarding & support beginHIVEWe gather preferences, plug into your channels and start sourcing. Your first trip or event gets the full experience from day one.
Want the numbers behind the work, too?
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